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Publishers can facilitate Open Access in two main ways. The publisher may, of course, publish the work with free, online access in an Open Access journal or as an Open Access monograph. Alternatively, if the publisher's business model is to sell monographs or subscriptions to journals, then the publisher can still facilitate Open Access by permitting the author to self-archive the work in an institutional or subject repository.
Developing a self-archiving permissions policy
Not many (but some) publishers permit their own published version of an article to be self-archived (often referred to as the 'published PDF' because publishers normally provide copies of published articles to authors in the PDF format rather than HTML), but many do allow the author to self-archive their own final version of the manuscript after the corrections and revisions required from the peer review proces have been incorporated. Currently, around 60% of publishers and 95% of journals registered in SHERPA permit self-archiving in some form.
There are two forms that articles can take - a preprint form and a postprint form.
A preprint is a version of the article before it has been peer-reviewed for publication. The term may refer either to articles at an early stage of preparation or to articles at the last stage before submission for peer review. In the latter case the article is, of course, well-developed and ready for critical review and, if only minor revisions are needed as a result of peer review, a late-stage preprint may be very little different from the final article.
A postprint is the final version of the article that the author sees before it is published. A postprint has been peer-reviewed and the changes and revisions required by the reviewers have been incorporated. it is identical to the published version except that the publisher will lay out the article in the house style, assign page numbers (if the journal is still published in print), add the publisher's logo and copyright details and so forth. In content, however, the author's final postprint and the published version are effectively the same.